This method works best when you are enclosing a variety of different documents. For example, if you were sending a product brochure and three photos, you would write, "Encl: product brochure (1), product photos (3)." Next, list each item type in lowercase letters, followed by the number of that item in parentheses, and separate the items in the list with commas. Start your notification with an abbreviated version of "Enclosure." You can write "Encl:" or "Enc:". If you're including a lot of documents, it can be clearer to list them separately. Usually, it is a good option for more casual business letters or for letters that include a lot of very similar enclosure types. This method works well when you want a short, simple enclosure notation. So, for example, if you were sending a product brochure and three photos, your notation would read "Enclosures (4)." The absolute simplest way to format your letter is just to write "Enclosures" followed by the number of them in parentheses. Just mention the total amount of enclosures There are two separate ways to write an enclosure notification. To keep the letter looking professional, you need to use specific formatting and abbreviations. Casually listing them can make a letter look confusing, messy, or overly wordy. Just like anything else you will do in the world of business, there's a traditional way of handling enclosures. Overall, the basic business letter format will look like this: After writing the enclosure notation, you attach your documents or slip the extra documents into the envelope. In a professional letter, you formally end it with your signature, then you list the enclosures. So how do you encourage the reader to look at your enclosures? The basic rule of thumb is simply mentioning them after everything else. Where do you put the notification of enclosure in a letter? The notation also lets the reader see if you accidentally forgot to include any important information. Without the right notation, the reader might just skim your letter and miss other essential documents. You cannot assume that they will notice email attachments or other documents inside the envelope. This part of the letter is important because it reminds the reader to check out your enclosures. Instead, what they're talking about is the part of the letter where you let the reader know you've also sent along some enclosures. When people discuss letter enclosure notation, they usually aren't talking about the enclosure itself. Why do you need to notify the reader about a letter enclosure? Traditionally, enclosures were papers added to an envelope, but in modern times, they're usually email attachments. To put it simply, enclosures are anything you send along with the letter. Heard people talking about "enclosure notation" but have no clue what they're discussing? Before we get into all the details of letter enclosure formats, we'll give you the enclosure definition.
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